Accounts Payable recognized the liability the company had to the supplier to pay for the equipment. Since the company is now paying off the debt it owes, this will decrease Accounts Payable. Liabilities decrease on the debit side; therefore, Accounts Payable will decrease on the debit side by $3,500. Cash is decreasing because it was used to pay for the outstanding liability created on January 5. On January 30, 2019, purchases supplies on account for $500, payment due within three months.
A journal is often referred to as thebook of original entry because it is the place the information originally enters into the system. A journal keeps a historical account of all recordable transactions with which the company has engaged. In other words, a journal is similar to a diary for a business. When you enter information into a journal, we say you are journalizing the entry. Journaling the entry is the second step in the accounting cycle. As a small business owner, you need to understand how your general ledger maintains balance.
T-Account Debits and Credits
You want the total of your revenue account to increase to reflect this additional revenue. Revenue accounts increase with credit entries, so credit lawn-mowing revenue. You have received more cash from customers, so you want the total cash to increase. Cash is an asset, and assets increase with debit entries, so debit cash. This will go on the debit side of the Supplies T-account. You notice there are already figures in Accounts Payable, and the new record is placed directly underneath the January 5 record. This is posted to the Cash T-account on the debit side beneath the January 17 transaction.
The record is placed on the credit side of the Service Revenue T-account underneath the January 17 record. This is posted to the Cash T-account on the credit side beneath the January 18 transaction. This is placed on the debit side of the Salaries Expense T-account. Printing Plus has not yet provided the service, meaning it cannot recognize the revenue as earned. The company has a liability to the customer until it provides the service. The Unearned Revenue account would be used to recognize this liability.
How is a decrease in an expense account recorded in a T-account? A decrease in an expense account is a credit and should be recorded on the right side https://www.wave-accounting.net/ of a T-account. Additionally, it allows proper balancing of accounts because discrepancies will be avoided in the recording of each transaction.